RooCruit Candidate:
Roo0268
Video Interview
About the Candidate
I am young, energetic, dynamic, focused, disciplined and eager to tackle the challenges of life head on. I am articulate, well- mannered, a well groomed, passionate professional of a pleasant disposition and aspire to excellence and underpinned by clarity. A confident and outgoing personality with strong interpersonal skills, excellent telephone etiquette. A Vibrant, positive target driven, well-planned and organised multitasker with a can-do attitude, strong communication skills and ability to work under minimum supervision and takes initiative.
I get along well with people and possess a high level of ethics, confidentiality, and unquestionable integrity However my references can vouch for my capacity for hard work and attention to detail.
I am intelligent, have good time management skills produce work of a high quality, eager to learn and above all – a warm and welcoming personality looking for more progress, prepared to submit to any further training if so required.
International Experience:
Yes
Availability:
10, 20 or 40 hours a week
Area of Expertise:
IR Administration, Executive Personal assistant, Public Relations, Customer Service
Years Experience:
9
Current and Previous Roles:
Administrator, Executive Personal Assistant, Public Relations Assistant
Relevant Experience
Executive Assistant
Duration:
3
Duties Include:Managing monthly IR department invoicing
Ensure there are no meeting clashes
Making sure MD only attend / accept meetings that are relevant
Ensuring MD is on time for meetings
Look at diary at the end of each day, remind MD of upcoming up for the day/ week ahead
Ensure that if they have in person meetings the meeting room is set up correctly. i.e.,
Assist other staff if requested or required from regions
Assist the MD in corporate communication
Take and relay accurate and timely messages from telephone callers, and answer
queries where possible
Deal with incoming emails, calls and post
Produce documents, briefing papers, reports and collate presentations
Recording and distributing minutes and related content of meetings, managing related communication
Tracking and following up on actions as required, in a timely manner
Maintaining suitable data tracking AND filing system (physical and electronic). Ensuring the safekeeping of all documents, legal documents, latest financials.
Liaising with clients, suppliers and other staff on behalf of MD
Devising and maintaining office systems to deal efficiently with paper flow
Research various topics as and when requested with a report with findings to the relevant person
Responsibility for the MD’s clerical financial admin (invoices, quotations, claims)
Ensure Expense claims are submitted and completed on time
Managing highly confidential and proprietary information
Coordinate catering arrangements for various meetings/functions
Being involved in certain decision-making processes
Assist with personal admin (i.e., ensure vehicles are licensed, permit are all in order etc.)
Assist with personal travel as well as spouse and families travel arrangements as needed
